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Hensel Phelps reduces handover preparation time by 30% with Aconex

Project name: Hensel Phelps US Federal Office Building | Industry: Hospitality & CommunityProject size: US$160 million | Location: Miramar, Florida, USA

The U.S. General Services Administration (GSA) selected Hensel Phelps as the design-builder for the 380,000-square-foot regional headquarters of the Federal Bureau of Investigation. This is a building information modeling (BIM) project, and Hensel Phelps used Aconex Smart Manuals to produce and deliver digital manuals, including all BIM data, for the GSA’s operation and maintenance (O&M) of the built asset. 

Challenges 

  • GSA’s detailed handover requirements for BIM and facility management. 
  • Processing of up to 1,000 handover documents daily. 
  • Project team learning curve for sophisticated tools typically required to compile and organize O&M manuals. 
  • Risk of losing O&M data due to natural disasters or other unforeseen circumstances. 

Solutions 

  • Aconex Smart Manuals – a collaborative digital handover solution built specifically for construction and engineering projects. 
  • Electronic capture, review and assembly of documentation required to operate and maintain the built asset – during the project. 
  • Storage of O&M data in the secure cloud to prevent loss or corruption. 
  • Unique “click, browse and search” interface to maximize usefulness and relevance of O&M data to facility managers. 

Results 

  • 30% reduction in the number of hours required to import all project data for O&M manuals – savings of $10,000 per month. 
  • Over $100,000 savings in hourly engineering staff costs. 
  • 90-100% accuracy improvement, reducing the risk of incorrect information and rework at handover.  
  • $50-100 cost savings (1-2 hours) per incident over the asset’s life. 
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